The Truth and Trust Online Conference (“TTO”, “we”, “us” or “our”) is committed to protecting the privacy of its members and other individuals with whom it interacts.
This Policy will apply to personal information that TTO collects or otherwise receives about third parties (“you”), including TTO members, which include TTO organisers, program committee members (“Members”), and participants of the conference (“Customers”), when you use our Website or otherwise engage with us. Personal information that is provided to us or otherwise obtained by us, from which you can be identified (“Personal Information”), will only be used in the manner set out in this Policy. By visiting and/or contacting us through the Website (or otherwise engaging with us), you need to be aware that we may collect, use and transfer your Personal Information in the manner described in this Policy.
How We Collect and Use Your Personal Information
TTO only collects Personal Information that is relevant to its activities and seeks to ensure that the Personal Information is accurate and up-to-date. Personal Information collected by TTO may include your name, address and contact details, including your email address and telephone number, age range, gender, whether you identify as a Member or Customer of an underrepresented group, and whether you have a disability. The Personal Information that TTO collects and that you provide to us may occasionally be used to improve our Website and wider offerings (on a confidential basis) or to enable us to comply with our legal obligations. Aside from this, we will only use your Personal Information for staying in touch with you (as described in more detail below), and generally for the purposes for which you provided it, including in order to
- process your request to join TTO as a Member or as a Customer, and for the renewal and the update (as well as the general administration) of your membership;
- process your application and registration for a conference, contest, or other activity.
Member and Customer Databases
TTO maintains Members and Customers databases that contain mailing, billing, and Member profile information (such as your name, address and contact details), as well as a record of each Member’s product and service purchases. TTO also maintains databases of Member and non-member purchases and of registrations for conferences and other TTO activities. The information in these databases is used by authorized TTO members to process orders, to mail invoices, purchases, renewal notices, and announcements, to respond to Member and Customer inquiries, and to help us improve our offerings. Member and Customer records are maintained as long as an individual is a TTO member and for two years following a membership lapse or the last Customer interaction. Purchases and credit card transactions are retained for as long as required to meet contractual, tax, or auditing needs.
All personally identifiable information contained in TTO membership, purchase, and registration databases is treated as confidential and will be used only for the purposes stated in this Policy, except where required by law.
From time to time, TTO may send emails to Members, Customers or other visitors to the Website, such as the following:
- Essential messages that help to service TTO Members and Customers including answers to Member questions, acknowledgments of the receipt of membership applications, renewal notices, and other orders;
- Occasional “Member Update” announcements about TTO services that we believe to be of some importance to Members. These announcements are short, straightforward messages that contain pointers to online resources, where members can explore the information more fully;
- Where we have the consent of Members, Customers or users, emails targeted at specific TTO groups and which are on distribution lists (e.g. special interest group members, chapter officers, etc.).
- TTO does not sell, rent, or exchange email addresses of its Members and Customers. If at any time you decide that you no longer wish to receive any of the emails described above, you may do so by using the “unsubscribe” instructions set out at the bottom of each email.
You can withdraw your consent to us sharing your Personal Information with us at any time. To do so, you will need to contact TTO by email: email@example.com.
Technical Information and Cookies
A cookie is a small file of letters and numbers that is placed on your device. Cookies help us to provide you with an enhanced user experience.
Third Party Cookies
Analytic or functional cookies set by third parties may be set on your device when using this website. These cookies may be set by authorized third parties used to provide a functional or analytic service to TTO.
We use the following third party services which may set third party cookies:
Google Tag Manager and Google Analytics
Google Tag Manager and Google Analytics are services that enable website owners to measure site performance and to understand the effect of online advertising and social channels, and the behaviour of visitors. These services may operate on the TTO website and collect information from authorized third-party services used by TTO including, user registration on Eventbrite, advertising on Facebook or Twitter, and virtual conferencing solutions.
To opt out of Google Analytics and Google Tag Manager, please visit this page
From time to time, we may share Personal Information about TTO Members and Customers with third parties where we have your explicit consent or it is necessary (i) for the performance or provision of the goods or services you have requested, (ii) in response to valid legal process (for example, a search warrant, subpoena, or court order), or (iii) our legitimate business interests.
Third parties with whom your Personal Information may be shared include outside contractors, auditors, consultants, and others hired by TTO to assist in carrying out financial or operational activities. TTO informs these third parties about safeguarding personal information, and requires them to use it only for an authorized purpose consistent with this Policy, and to return it to TTO or to destroy it upon completion of the activity.
Conversely, TTO may receive Personal Information from these third parties that they collect from you in the course of any engagement you have with them. Where this is the case, once TTO is holding your Personal Information, it will be treated in accordance with this Policy.
Global Transfer of Personal Information
The Personal Information you provide to TTO will be transferred to and stored on properly secured servers, and we take steps to protect your Personal Information from unauthorized access and against unlawful processing, accidental loss, destruction and damage.
TTO is an international organization and in using and processing your Personal Information, it may on occasion be transferred to, stored and/or processed by our offices located outside of your country of residence. Similarly, TTO may also transfer your Personal Information from your country of residence in connection with our use and retention of your Personal Information as described in this Policy. By submitting your Personal Information, you are acknowledging this transfer, storage, and processing. As TTO recognizes the importance of data security, we require all of our collaborators to handle your data in accordance with this Policy or equivalent data protection provisions, subject to their compliance with local law requirements.
Our Website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Information to these websites.
The security of personal information is important to TTO. TTO maintains all personal data with technical, administrative, and physical safeguards to protect against loss, unauthorized access, destruction, misuse, modification, and improper disclosure. No computer system or information can ever be fully protected against every possible hazard. TTO provides reasonable and appropriate security controls to protect personal information against foreseeable hazards.
Changes to this Policy
Any changes we may make to this Policy in the future will be posted on our Web. It is your responsibility to ensure that you are aware of the latest version of this Policy and by continuing to use our Website or otherwise engage with us, you will be deemed to accept any revised terms.
Updating your Personal Information
You can find out what Personal Information TTO holds about you by contacting us at firstname.lastname@example.org. In the event that any of the Personal Information we hold about you is incorrect, you can ask us to update it or remove it.
For more information about TTO’s management of personal data, for questions, comments and requests regarding this Policy should be sent to email@example.com.